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Gym & studio management, connected

Run the gym.Not the software.

Members, sales, access, staff and retention — one connected operation.

Request a demoSee how it works
Built in a live gym. Proven in daily use.
Inside GymLiquidMore of the gym, in one operating system.
9 core areas
Members & membershipsOne profile. Every entitlement.

Stop checking three places before answering one member.

What it connectsConnects status, balance, visits and access.
Gym & studio management software for independent gyms and studios

Live at a GymLiquid-powered gym.

An anonymised operating replay from one normal day.

218+Transactions todaycash · card · deposits
247+Member communicationsreminders · renewals · marketing
Operations streamActive
Class capacity recoveredWAITLIST → BOOKED
+1
Stock delivery approvedDELIVERY → STOCK
+1
PT balance updatedSESSION → BALANCE
-1
Online registration completedFORM → MEMBER
+1
Renewal opportunity surfacedEXPIRY → DESK
+1
01 — Connected workflows

One action in.The whole operation moves.

01 — Sale

Sell once.
The operation updates.

5One sale. Everything in sync.

Sale recorded at receptionSample workflow

Membership
Updated
Access
Active
PT balance
Credited
Reporting
Recorded
Receipt
Printed
One sale. Everything in sync.
02 — Cancellation

A spot opens.
The waitlist moves.

12/12Waitlist restores the place.

A class place is cancelledSample workflow

Cancellation
Received
Waitlist
Next member
Notification
Email sent
Capacity
Place filled
Booking
Confirmed
Waitlist restores the place.
03 — Renewal

Expiry approaches.
Follow-up starts.

3DRisk is visible before expiry.

Membership nearing expirySample workflow

Expiry
Approaching
Reminder
Email sent
Reception
Date visible
Renewal
Ready to record
Membership
3 days left
Risk is visible before expiry.
04 — Trainer

Session ends.
Pay logic updates.

+1One session. Pay logic updated.

Session marked completeSample workflow

Session
Completed
PT balance
Updated
Trainer
Work credited
Compensation
Recorded
Remaining
9 sessions
One session. Pay logic updated.
02 — Retention

See who’s slipping.Before they leave.

Expiries, inactivity and last sessions surface while there is still time to act. Reminders go out, reception sees the date, the renewal is recorded in the same place.

Members needing attention14 memberships expire this week
This week
  • Anna P.Monthly membership · 3 days left
    Reminder sent
  • Martin I.No visit for 14 days
    Win-back email
  • Dana K.Personal training · 1 of 10 left
    Offer at desk
  • Stefan G.Reminded Monday
    Renewed at desk
Operational illustration · Sample data
RENEW

Surface renewal riskbefore the lapse.

Expiry → Action
FILL

Give an empty spotanother chance to fill.

Cancel → Waitlist
PAY

Turn completed sessionsinto pay logic.

Session → Pay
SEE

See the operationfrom records already created.

Operation → Decision
Operational clarity

The desk moves fast.The owner keeps the trail.

Status · balance · sessionsSales · visits · exceptionsExpiry · inactivity · follow-up
01 — ReceptionStatus · balance · sessions

Serve the member.
Don’t search the system.

Operational illustration · Sample data
Visits this month11
Personal training7 of 10 left
Balance€0.00
02 — OwnerSales · visits · exceptions

See the operation.
Without rebuilding it.

Operational illustration · Sample data
Cash€420.00
Card€875.00
Total€1,295.00
03 — RetentionExpiry · inactivity · follow-up

Work the renewals.
Before they become churn.

03 — MemberBook · cancel · check in

Members who can
act for themselves.

Operational illustration · Sample data
Membership3 days to expiry
ReminderBefore expiry
Follow-upReception
RenewalRecord at the desk
Good morning, Anna
Next classPilates · Thu 09:00
Visits left this month9
Entry QR · scan at the turnstile
Book a classCancel booking
Works in any browser
03 — The platform

Not another booking system.Run. Control. Grow the operation.Run. Control. Grow.

RunDaily work
ControlRules + visibility
GrowRetention + revenue
GrowTurn member data into action.Segments · automations · retention
SellOne sale updates the business.Reception · plans · packages · payments
DeliverKeep access, classes and PT aligned.Access · classes · PT · waitlists
RunStaff, stock and pay follow real activity.Staff · pay logic · stock · suppliers
UnderstandSee what changed — and what needs attention.Revenue · reports · expenses · trends
ControlKeep rules, roles and access consistent.Roles · settings · permissions
Bookings are one workflow. GymLiquid connects the business around them.
04 — Intelligence

AI where itremoves work.

AI does the repetition. Your team keeps control.

Invoice inDelivery ready to review
  1. 01 — Receive

    Upload invoice.

    Start with a supplier invoice photo.

    Source attached
  2. 02 — Read

    Extract details.

    Read items, quantities and values.

    Data extracted
  3. 03 — Review

    Review.

    Check the extracted delivery before applying it.

    Human control
  4. 04 — Apply

    Update stock.

    Approve once and book the delivery.

    Stock updated

Plans

Packages for the way your gym runs.

One-off setup, a monthly subscription for one location and optional modules. Pricing does not depend on member count; we confirm amounts for your gym in the demo.

Basic

Small studios and solo trainers

Keep bookings and reception moving.

Discuss your setup
  • Memberships, sales and daily close
  • Class bookings and waitlists
  • Member portal and registration
  • Personal-training packages
Full package details
  • Till, fiscal printer, cash desk and daily close
  • Memberships, visit packs, freezes and instalments
  • Renewal reminders by email before a membership expires
  • Discounts, promo codes and prepaid balance
  • Classes, bookings, waitlists and a public timetable
  • Partner cards: MultiSport and CoolFit
  • Personal-training packages
  • Online registration with an e-signed declaration
  • Member portal: book, cancel and check remaining visits
  • Client records and reports
  • Staff roles

Advanced

Independent gyms

Connect access, stock and spending.

Discuss your setup
  • Everything in Basic
  • Turnstile access with QR or RFID
  • Stock, suppliers and expenses
  • Instructor commissions
Full package details

Everything in Basic, plus

  • Turnstiles and access with QR codes or RFID
  • TV screens: promotions, videos and upcoming classes
  • Stock, recipes and deliveries from invoice photos
  • Suppliers and expenses
  • Instructor commissions

Pro

Larger gyms with a staff team

Coordinate the team. Keep members engaged.

Discuss your setup
  • Everything in Advanced
  • Staff shifts, absences and tasks
  • Payroll and payslips
  • Marketing automations and analytics
Full package details

Everything in Advanced, plus

  • Marketing automations: win-back, birthday and follow-up emails, with analytics
  • Staff shifts and absences
  • Payroll and payslips
  • Team workday: tasks, offers and notes
  • API and webhooks
Optional modules and services

Add a module from a higher package or arrange website and business support around your gym’s needs.

Marketing automation
Included in Pro · Quoted for lower packages
Access control
Included in Advanced and Pro · Quoted for Basic
Staff management
Included in Pro · Quoted for lower packages
Website building & maintenance
Scope and price agreed individually
Business support
Scope and price agreed individually
Card-terminal payments at reception
On request
Gym website services
Explore packages and add-ons
05 — Switching

Changing systems shouldn’t putMonday morning at risk.

Compatible turnstiles and receipt printers are connected during setup. Card terminals are available on request. Hardware is quoted separately.

You keep your prices, your rules and your team.

  1. 01 — Data

    Your data moves.

    Member details, membership dates and remaining sessions.

  2. 02 — Rules

    Your logic follows.

    Your prices, membership rules and schedule.

  3. 03 — Hardware

    Hardware checked.

    Compatible turnstiles and receipt printers. Compatible turnstiles and receipt printers are connected during setup. Card terminals are available on request. Hardware is quoted separately.

  4. 04 — Team

    Staff practises.

    A practical half-day reception training session.

  5. 05 — Go live

    Monday feels known.

    Go live on a day agreed with your team.

    Ready → Live

Member details, original membership start dates, remaining visits and unused personal-training sessions are migrated. Past sales stay in exports from your previous system.

Request a demo

See what changes
when the gym
runs as one.

Tell us how your gym runs. We’ll show you where GymLiquid fits.

Your workflowsYour teamYour setup
  • No commitment and nothing to install.
  • Explore the workflows your team would use.
  • Discuss migration, equipment and training.

Request a demo

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